Last Updated: October 07, 2026
1. Data Controller
The controller responsible for processing personal data on this website is:
Vintage Circle Kleve
Sole Proprietorship
Königsgarten 1
47533 Kleve
Germany
Phone: +49 176 982 60 265
Email: kontakt@vintagecircle-kleve.de
Website: https://vintagecircle-kleve.de
2. General Information on Data Processing
At Vintage Circle Kleve, we take the protection of your personal data very seriously. Your personal data is processed exclusively in accordance with the General Data Protection Regulation (GDPR) and applicable German data protection laws.
Personal data means any information relating to an identified or identifiable natural person, such as name, address, email address, or IP address.
The processing of your personal data is based on the following legal grounds:
- Art. 6(1)(a) GDPR – Consent
- Art. 6(1)(b) GDPR – Performance of a contract
- Art. 6(1)(c) GDPR – Legal obligation
- Art. 6(1)(f) GDPR – Legitimate interests
3. Website Visits / Server Log Files
When you access our website, the following data is automatically collected and stored:
- IP address
- Date and time of access
- Accessed file or URL
- Referrer URL
- Browser type and version
- Operating system
- Name of the Internet service provider
Purpose of processing:
Ensuring technical security, system stability, and the detection of misuse and errors.
Legal basis:
Art. 6(1)(f) GDPR (legitimate interest).
Storage period:
Server log files are stored for 14 days and then automatically deleted.
4. Use of the Online Shop / Orders
4.1 Processing of Orders
When placing an order, we process the following personal data:
- First and last name
- Billing and shipping address
- Email address
- Telephone number (voluntary)
- Order information (products, order date, price)
- Payment information (no complete card or bank account details)
Purpose:
Processing orders, shipping goods, and providing customer service.
Legal basis:
Art. 6(1)(b) GDPR (performance of a contract).
4.2 Customer Account
When creating a customer account, the following information may be stored:
- Login credentials
- Personal information
- Order history
Legal basis:
Art. 6(1)(b) GDPR and Art. 6(1)(f) GDPR.
Customer accounts can be deleted upon request at any time.
5. Payment Processing via Stripe
We use the payment service provider Stripe to process payments.
Provider:
Stripe Payments Europe, Ltd.
1 Grand Canal Street Lower
Grand Canal Dock
Dublin
Ireland
Stripe may process:
- Name
- Billing address
- Email address
- IP address
- Payment amount
- Payment method used
- Transaction data
Stripe may analyze data for fraud prevention and create pseudonymized payment IDs.
Purpose:
Secure and reliable payment processing.
Legal basis:
Art. 6(1)(b) GDPR (performance of a contract)
Art. 6(1)(f) GDPR (legitimate interest in payment security)
Stripe Privacy Policy:
https://stripe.com/privacy
6. Shipping Service Providers
To deliver ordered goods, we may provide your delivery address to the following shipping service providers:
- DHL
- DPD
- Hermes
For deliveries to customers in the United States, we may also use appropriate international shipping and logistics providers.
If you have provided your email address or telephone number, this information may be used for shipping notifications and delivery-related communication.
The personal data shared with shipping providers is limited to the information necessary to fulfill and deliver your order.
Legal basis:
Art. 6(1)(b) GDPR.
7. Contacting Us
When you contact us by email, telephone, or contact form, we may process:
- Name
- Email address
- Telephone number (optional)
- Content of your message
Legal basis:
Art. 6(1)(b) GDPR and Art. 6(1)(f) GDPR.
8. Emails and Newsletter
8.1 Transactional Emails
Our online shop automatically sends emails such as:
- Order confirmation
- Shipping confirmation
- Payment confirmation
- Password reset emails
These emails are necessary for processing your order or providing requested services and cannot be unsubscribed from while the relevant service is being used.
Legal basis:
Art. 6(1)(b) GDPR.
8.2 Newsletter
When subscribing to our newsletter, we use the double opt-in procedure.
Legal basis:
Art. 6(1)(a) GDPR.
You may unsubscribe from the newsletter at any time using the unsubscribe link provided in the emails or by contacting us by email.
9. Cookies and Similar Technologies
Our website uses cookies.
9.1 Technically Necessary Cookies
These cookies are required for:
- Shopping cart functionality
- Customer login
- Session management
- Website security
Legal basis:
Section 25(2) TTDSG
Art. 6(1)(f) GDPR.
9.2 Cookies Requiring Consent
Cookies used for analytics or marketing purposes are only placed after obtaining your explicit consent.
Legal basis:
Art. 6(1)(a) GDPR
Section 25(1) TTDSG.
10. Data Transfers to Third Parties
Personal data may be shared only with the following categories of recipients where necessary:
- Shipping service providers
- Payment service providers (Stripe)
- IT and hosting service providers
- Tax advisors / accounting providers
- Government authorities where legally required
Where necessary to fulfill orders for customers in the United States, personal data may be transferred to service providers or recipients located in the United States or other countries. Such transfers are carried out in accordance with applicable data protection requirements.
We do not sell personal data.
11. Data Retention
Personal data is stored only for as long as necessary for the relevant purpose or as required by law.
- Tax-related data: 6–10 years
- Order data: Until the purpose has been fulfilled and where legally required
- Newsletter data: Until consent is withdrawn
12. SSL/TLS Encryption
Our website uses SSL/TLS encryption (HTTPS), which can be recognized by the padlock symbol in your browser.
13. Your Rights
You have the following rights at any time:
- Right of access
- Right to rectification
- Right to erasure
- Right to restriction of processing
- Right to data portability
- Right to object
- Right to withdraw consent
Requests may be sent to:
kontakt@vintagecircle-kleve.de
14. Withdrawal of Consent & Objection
You may withdraw your consent at any time.
You may also object to the processing of your personal data based on Art. 6(1)(e) or Art. 6(1)(f) GDPR where the legal requirements for exercising such objection are met.
15. Applicable Law
German law applies to data processing insofar as legally applicable.
There is no mandatory arbitration requirement.
16. Contact for Data Protection Requests
Vintage Circle Kleve
Königsgarten 1
47533 Kleve
Germany
Phone: +49 176 982 60 265
Email: kontakt@vintagecircle-kleve.de
Business Hours:
Tuesday – Saturday: 10:00 AM – 6:00 PM
Sunday & Monday: Closed
Service Area:
Germany & United States